Accessibility Services - Accessibility Documentation Guidelines

Documentation Guidelines:

A primary goal of Accessibility Services at SCTCC, is to ensure equal access for SCTCC students protected by state and federal civil rights legislation for individuals with disabilities.

To maintain integrity in our process, we need documentation to verify that a student has what the federal government calls "a disability".

In addition to a self-report, in the vast majority of cases, our office requires submission of documentation from a qualified professional. The student is responsible for providing verifying documentation.

Examples of documentation are:

  • Verification form for Professionals that is completed by a qualified professional
  • Individualized Education Plans (IEP): (IEP’s end in HS , accommodations are different in college)
  • 504 Plans (Accommodations are different in college)
  • Neuropsychological or psychoeducational evaluations.
  • Medical records
  • Auditory reports
  • Vision assessments
  • Vocational assessments
  • Many more

This list is not complete as there are many qualified sources of documentation.

Documentation Guidelines reflect a nationally recognized set of standards as set forth by the professional organization Association of Higher Education And Disability (AHEAD).

Best practices for documentation are the following:

  • Should include the credentials of the qualified professional or evaluator on professional letterhead. It is typed, dated, and signed by the licensed professional.
  • Provide the diagnosis and a description of the current impact with regard to academics.
  • What major life functions does the condition or disability substantially limit.
  • Clearly substantiate the need for all of the student's specific accommodation requests.

If you do not have access to documentation, please speak with our Accessibility Services coordinator to discuss available options. While documentation is beneficial, our office understands and recognizes there are factors that can make obtaining appropriate documentation a challenge. Our office will be here to work with and support you.

SCTCC will provide reasonable accommodations, and/or services that are determined by the student’s self-report, observations and documentation provided. SCTCC makes the final decision in selecting from equally effective accommodations. An accommodation request may be if it compromises the essential elements or poses a fundamental alteration of a program or course at SCTCC; or if it imposes an undue financial hardship.