S1.1 College Policies and Procedures

Purpose

The purpose of this policy is to establish a standardized set of parameters and processes for creating, revising, or repealing College policies and procedures.

Definitions

Policies are statements of principle or sets of parameters that guide decision-making

Procedures are a series of actions for implementing policy     

Governing entities are those organizations or agencies, such as governments or accrediting bodies, that may impose requirements on the College

Responsibility

All College policies and procedures will be created, revised, and repealed according to a standardized process. The President’s Office will establish and maintain: (a) a procedure to implement this policy, (b) a standard format for all policies and procedures, (c) forms and templates necessary to support the procedure, and (d) a calendar of policy and procedure reviews.

Creating, Revising, or Repealing Policies or Procedures

Any employee or group of employees may initiate the creation, revision, or repeal of any policy or procedure irrespective of the review calendar. Students may work with employees of the College to do the same.

The procedure implementing this policy will include provisions to ensure:

• broad and transparent engagement of employees, students, and members of the community as appropriate,

• the application of an equity lens to policy development and implementation, and

• the alignment of College policy and procedure with the requirements of governing entities

Regular Review

All policies and procedures will be reviewed every five years.

Policy and Procedure Committee

A Policy and Procedure Committee will be established to support the creation, revision, and repeal of all policies and procedures. The Committee will be chaired by an administrator and, at a minimum, will include one representative from each employee bargaining unit and a student representative. The purpose of the committee is to ensure broad engagement by members’ participation and their communication with the constituent groups they represent.

S1.1.1 College Policies and Procedures Process

Creating or Revising Policies or Procedures

Any employee or student may propose the creation or revision of a policy or procedure by taking the following steps. Throughout the process, the proposal team will consider input from stakeholders and revise drafts as appropriate.

Creating or Revising Policies or Procedures

Any employee or student may propose the creation or revision of a policy or procedure by taking the following steps. Throughout the process, the proposal team will consider input from stakeholders and revise drafts as appropriate.

1. Employees (originators) should begin by working with a supervisor and/or Vice President to discuss proposals to create, revise, or repeal policies or procedures. If the changes require the creation, revision, or repeal of a policy or procedure, the Vice President will notify the President’s Office, which will provide the current cover sheet and template to the Vice President. Students who wish to initiate a proposal may work with any employee.

2. A proposal team comprised of the originator(s) and responsible Vice President will (a) identify other stakeholders who should be included on the proposal team and (b) notify the campus community that a proposal for the creation, revision, or repeal of a policy is being considered and identify the individuals working on the proposal. Members of the campus community may request to provide input to or be consulted by a member of the proposal team.

3. A draft will be submitted for reaction or comment to the President’s Cabinet.

4. A draft of any policy or procedure that covers curricular matters will be submitted for reaction or comment to the Academic Affairs and Standards Council.

5. A draft will be submitted for reaction or comment to the Faculty Shared Governance Council (FSGC).

6. A draft will be posted for reaction or comment by all college employees and students.

7. A draft will be submitted for reaction or comment to the FSGC.

8. A draft will be submitted for a reaction or comment to the President’s Cabinet.

9. The President will consider the draft and will make a final determination of approval.

10. A final draft will be shared with the College community and posted to the website.

The President may choose to withhold approval pending substantive revisions that take place after the second reaction of FSGC (step 7 above). In such cases, the originator will draft revisions and the process will begin again at step 2.

1. The process is outlined as follows

Expedited Reviews