Policy Statement
Students have a right to accurate and timely communication about matters affecting them. To disseminate critical and official College communications to students in a timely and cost-efficient manner, St. Cloud Technical & Community College has designated email via the College-issued email address as the primary method of communication with students. The College retains the right to disseminate official correspondence using other methods when required.
S2.1.1 Email as Official Communication to Students Procedure
Student Email
All students registered for credit coursework shall be assigned an official St Cloud Technical & Community College email account upon initial registration.
Student Obligations
Students bear the responsibility to read and respond to official College notices. Students are expected to check their email at least several days a week or as directed by their instructors.
Students bear the responsibility to comply with appropriate use of email in accordance with Minnesota State Board policy 5.22.1 “Acceptable Use of Computers and Information Technology Resources.”
Redirecting Email
Students may redirect or forward their St. Cloud Technical & Community College assigned email address to a personal email address, but students do so at their own risk. If a student chooses to forward their College email account, the student is responsible for all information, including attachments, sent to any other email account. The College is not responsible for the delivery or delay of delivery into an alternate forwarded account. Students will retain all responsibility associated with official communications sent to their student email account.
College Obligations
Faculty may assume that students are accessing and using their email accounts and can communicate course information accordingly.
College offices may send official communications to students via email. These may include individual messages or “group” messages. Only designated College offices will have access to the email list of all current students in order to convey official messages to the entire student body.
The College shall provide access to computers with internet capabilities on campus.
The College shall not lease or sell student email addresses.
Privacy
Messages and notices sent via the student email system are subject to applicable privacy laws and policies, including, but not limited to the Minnesota Government Data Practices Act (MGDPA) and the federal Family Educational Rights and Privacy Act (FERPA) and applicable St. Cloud Technical & Community College policies. Users of the student email system should exercise caution when communicating confidential or sensitive information.
Appropriate Use
Official email communications are intended to meet the academic and administrative needs of the College community. Appropriate use of email addresses is essential to the success of this mode of contacting St. Cloud Technical & Community College.
Date of Implementation: 1/28/2008
Date Repealed or Replaced: 4/7/2026